Sharing & access
Every site has one rule for who can open it: anyone with the link, your company, named people, or a password. Change it any time and the address stays the same.
What it does
- Anyone with the link: Public, no sign-in. Give the link an expiry date and it stops working that day.
- Your company: Viewers sign in with the Google or Microsoft account at your company’s domain. Nobody else gets past the door.
- Named people: Only the email addresses you list. Add or remove someone without changing the link.
- A password: Anyone with the link and the password. It can expire too.
- Viewers stay viewers: Opening a link never makes someone a member of your workspace, and viewers are never charged on any plan.
- Rules for the whole workspace: On Business, admins can turn off password or external sharing for everyone and require single sign-on.
- Off search engines: Published sites live on a separate domain and send noindex, nofollow, and their robots.txt turns away AI training crawlers.
Which plans have it
| Feature | Plans |
|---|---|
| Anyone with the link, links that expire | Every plan |
| Password links | Solo and up |
| Your company, named people | Team and up |
| Workspace-wide sharing policy, required SSO | Business |
Guides
- How to password-protect an HTML page
- How to share an HTML file with someone
- How to share a Jupyter notebook as an HTML report
- How to restrict access to a published HTML site
- How to share HTML reports with your team
- Rendering is not sharing
- One rule, set by the person who published it
Do viewers need a Publidock account?
No. With company or named-people sharing they sign in with the account they already have. Opening a link never makes someone a member, and viewers are never charged on any plan.
Can I change who can open a site after I’ve shared it?
Yes. The rule belongs to the site, so a change takes effect at the same address straight away. Nobody needs a new link.
Are published sites indexed by search engines?
No. Customer sites are served on a separate domain and send X-Robots-Tag: noindex, nofollow. The marketing pages on this domain are indexed; the files you publish are not.